Race Directors' Conference Registration

Use the following form to reserve exhibit space at the 2024 Road Race Management Race Directors' Meeting.

Early-bird Exhibitor Fees:

$2,025

Highlighted Items are Required.

Exhibitor/Product Information

Information provided below will appear in the conference booklet

Exhibitor Firm Name:

Address:

City:

State/Province

Country

Postal Code:

Website:

Product Description (max 400 chars):

Contact Information

Contact Information will appear in the conference booklet

Contact First Name:

Contact Last Name:

Contact Title:

Contact Email (not for publication):

Contact Phone:

Contact Email:

Additional Logistical Information

Dinner Tickets

Only one person can attend sessions and dinner, unless additional dinners or registrations are purchased. Information provided in this section will not be published in the conference booklet.

Dinner Ticket Name:

Dinner Ticket Title:

Dinner Ticket Email:

Additional Number of Dinner Tickets ($97 each):

Additional Name Tags

Name tag for the Contact (above) and two others (below) are included with registration. Additional charge of $65 per person if more than three staff at booth (requests for name tag 3 and beyond)

Other Nametags First Name (1):

Other Nametags Last Name (1):

Other Nametags Title (1):

Other Nametags Email (1):

Other Nametags First Name (2):

Other Nametags Last Name (2):

Other Nametags Title (2):

Other Nametags Email (2):

Additional / Special Requests

Enter names/titles if purchased additional dinner tickets and any other special requests

Special Requests

Terms & Conditions (click to print)

The exhibitor submits with this contract the full exhibit fee and agrees to be responsible for all services and other charges contracted for by the exhibitor's representatives. Exhibit rental fees are refundable until October 1 (less a $75 service charge) in case of exhibitor cancellation.

The exhibitor will not insert nails, tacks or screws into the walls; will not use scotch tape on walls and will use for decoration only materials which have been approved by the Hollywood Beach Fire Department. The exhibitor will be responsible for any damage to hotel property inflicted by exhibitor, or his representatives. Hollywood Beach Fire Department rules must be observed. The use of Road Race Management's name or logo on product giveaways is prohibited without permission of Road Race Management, Inc. Space assignment as to location and size will be solely at the discretion of ROAD RACE MANAGEMENT. Every effort will be made to comply with requests.

Except as the exhibitor rental obligation may be rendered as set forth above, the exhibitor is responsible for total booth rental regardless of the reason of cancellation, including cancellation by the exhibitor because of failure of an exhibit to arrive for any reason, including travel or weather conditions. ROAD RACE MANAGEMENT shall not nor shall any of its sponsors be liable for damage or loss to any exhibitor's properties through theft, fire, accident or any other destructive cause, whether the result of negligence or otherwise. Exhibitors are advised to carry floater insurance to cover exhibit material and public liability for injury to the person and property of others. RRM assumes no liability for injury that may occur to visitors to the exhibition, exhibitors or their agents and employees, or others. Exhibitors agree not to make any claims against RRM, its employees or agents, except by breach by RRM of this contract.

RRM reserves the right to require changes in any exhibit, which is deemed detrimental to the exhibition, other exhibitors or attendees. Exhibitors must confine their activities and the distribution of any material to the space for which they have contracted. The exhibitor is charged with having knowledge of national, and local restrictions on any merchandising, advertising or promotional activities. RRM does not accept responsibility for any promotional activities undertaken by any exhibitor.

ROAD RACE MANAGEMENT will supply each exhibitor with a standard display table (6 feet long and 30 inches wide), tabletop covering and two chairs. Standard wall outlets will be available if requested.

Displays must be positioned so as not to obstruct other exhibitors and may not exceed 10ft. in width unless special arrangements or multiple premium booths rented. Additional charges for phone lines, TV monitors, draping, etc. are the responsibility of exhibitor. WIFI is available at no cost. The license granted by this contract is personal and may not be transferred without written consent of ROAD RACE MANAGEMENT.

Billing Information

Name on Credit Card:

CC Billing Zip/PostalCode

Card Type

Card Number:

CVV2/Security Code)

Expiration Date:

Registration Code (optional, if provided by Event):

Agreement Date/Table Assignment

optional/for RRM staff use

Contract Date:

Exhibitor Table Number: